Township of East Garafraxa
Regular Council Meeting Agenda

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In-Person and Virtual (Hybrid)
065371 Dufferin County Road 3, Unit 2, East Garafraxa ON L9W 7J8

1.
Meeting Notice

 

This meeting will be held as a hybrid meeting, with Members of Council participating either in-person in the Council Chambers at the Township Administration Office or remotely.


Members of the public are invited to attend the meeting in-person or remotely by registering for the meeting. The Zoom registration link can be found on the Township website in the Council Calendar under the applicable date. 

2.
Opening of Meeting

 

3.
Approval of Agenda

 
  • Recommended Motion:

    BE IT RESOLVED THAT: The agenda be approved as circulated.

4.
Disclosure of Pecuniary Interest and General Nature Thereof

 

5.
Approval of Minutes

 

5.1
Council Meeting Minutes

 

5.1.1
Regular Council Meeting Minutes

This item has attachments. 
1.Post-Meeting Minutes - Regular Council Meeting_Jan28_2025 - English.pdf
  • Recommended Motion:

    BE IT RESOLVED THAT: Council do hereby adopt the minutes of the Regular Council Meeting held on January 28, 2025, as circulated.

5.1.2
Special (Budget) Council Meeting Minutes

This item has attachments. 
1.Post-Meeting Minutes - SCM_Jan29_2025 - English.pdf
  • Recommended Motion:

    BE IT RESOLVED THAT: Council do hereby adopt the minutes of the Special (Budget) Council Meeting held on January 29, 2025, as circulated.

5.2
Business arising from Minutes

 

6.
Public Question Period

 

*Questions to be sent by email to the Clerk at [email protected] no later than Monday, February 10, 2025, at noon.


A maximum of 10 minutes will be set aside for Public Question Period, with each questioner limited to two minutes.

7.
Delegation(s) / Presentation(s) / Petition(s)

 

A maximum of 10 minutes will be provided for each Delegation / Presentation.


Township Delegations / Presentations including staff, Consultants and/or Municipal business shall be limited to 20 minutes or as appropriate.

8.
Statutory Public Meeting(s)

 

Nothing at this time. 

9.
Unfinished Business

 

Nothing at this time. 

10.
Notice of Motion(s)

 

Nothing at this time. 

11.
Staff / Consultant Report(s)

 

11.1
2025 Draft Budget Amendments

This item has attachments. 
1.2025 Budget Amendments.pdf
2.Updated Fleet Reserve forecast Final.pdf
  • Recommended Motion:

    OPTION 1: (if Council is prepared to approve the budget)

    BE IT RESOLVED THAT: The Treasurer’s 2025 Draft Budget Amendments report be received;

    AND THAT the Township 2025 Tax Levy be set at $ x,xxx,xxx;

    AND THAT the 2025 Budget Estimates By-Law be prepared for the next meeting of Council.

    OPTION 2: (If Council wishes to have further amendments and discussions)

    BE IT RESOLVED THAT: Council provide direction to Staff to make the following changes and adjustment____

    AND THAT Staff report back at the following meeting for further discussion.

11.2
Front-Ending Agreement Marsville Water System Expansion

This item has attachments. 
1.Front Ending Agreement - Marsville Water System Expansion.pdf
  • Recommended Motion:

    BE IT RESOLVED THAT: Council directs the CAO and Township Solicitor to negotiate a Front-Ending Agreement for the Marsville Water System Expansion with the Developers of the Thomasfield and MEI properties and THAT;

    Council delegate the execution the signing of the Agreement to the CAO, upon satisfaction of the Township Solicitor, to a maximum dollar amount of $300,000 in value.

11.3
Planning Act Decision; Holding Zone Removal Application Z1-25

 

11.3.1
Planning Report dated February 4, 2025

This item has attachments. 
1.11.3.1 - Planning Report - Fotenn - Holding Zone Removsl Z1-25 - RSSB Feb 4-2025.pdf
  • Recommended Motion:

    BE IT RESOLVED THAT: Council receive the Planning Report dated February 4, 2025;

    AND THAT Holding Zone Removal Application file Z1-25 for property location 065243 County Road 3, being East Part Lot 6, Concession A, be approved;

    AND FURTHER THAT Council lift the Holding Symbol 2 (A-16-H2) provision that applies to the subject lands, in accordance with the draft By-Law as presented as Attachment A to the report.

12.
County of Dufferin Business

 

13.
Local Boards and Committees

 

13.1
Grand Valley Public Library Board

 

13.1.1
2025 Budget Package

This item has attachments. 
1.Grand Valley Public Library Board 2025 Budget Package.pdf
  • Recommended Motion:

    BE IT RESOLVED THAT: Council do hereby support the Grand Valley Public Library Board 2025 Budget, as presented, in the amount of $428,826.00, East Garafraxa's share being $47,613.00.

14.
General Business and Correspondence

 

14.1
Item(s) Extracted from the Information Items Package (if any)

 

14.2
RLB LLP

 

14.3
Town of Orangeville

 

14.4
Dufferin Board of Trade (DBOT)

 

14.5
Office of the Premier

 

14.6
Ministry of Rural Affairs

 

14.7
Canadian Union of Postal Workers

 

15.
New Business

 

16.
Closed Meeting

 
  • Recommended Motion:

    BE IT RESOLVED THAT: a Closed Meeting of Council be held pursuant to Section 239 of the Municipal Act, 2001, as amended, for the following reason(s): 

    16.1 Adoption of Closed Meeting Minutes

    16.2 Grand Valley and District Fire Board
    Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board.

    16.3 Human Resource Matters
    Personal matters about an identifiable individual, including municipal or local board employees; and labour relations or employee negotiations.

    16.4 Municipal Restructuring (Amalgamation)
    A position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board.

17.
Rise and Report from Closed Meeting

 
  • Recommended Motion:

    BE IT RESOLVED THAT: Council do hereby resume regular business in open session. Staff instructed in accordance with Closed Meeting discussions. 

18.
By-Law(s)

 

Notice of the intention to pass the following:

18.1
Holding Zone Removal; Application Z1-25, 065243 County Road 3

This item has attachments. 
1.18.1 - Draft By-Law Holding Zone Removal Z1-25 - RSSB - Feb 4, 2025.pdf
  • Recommended Motion:

    BE IT RESOLVED THAT: Leave be given to introduce a by-law, being a By-Law to Remove the Holding (H2) Provision from Agricultural Exception Sixteen Zone for lands municipally known as 065243 Dufferin County Road 3, East Part of Lot 6, Concession A, within the Township of East Garafraxa, and that it be given the necessary readings and be passed and numbered 7-2025.

19.
Confirming By-Law

This item has attachments. 
1.Draft By-Law - Confirming Regular Meeting - Feb 11, 2025.pdf
  • Recommended Motion:

    BE IT RESOLVED THAT: Leave be given to introduce a by-law, being a by-law to confirm the proceedings of the Council of the Corporation of the Township of East Garafraxa at its meeting held on February 11, 2025, and that it be given the necessary readings and be passed and numbered 8-2025.

20.
Adjournment

 
  • Recommended Motion:

    BE IT RESOLVED THAT: Council do now adjourn to meet again for the Regular Council Meeting on February 25, 2025, or at the call of the Chair.

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