Township of East Garafraxa
Regular Council Meeting Agenda

-
In-Person and Virtual (Hybrid)
065371 Dufferin County Road 3, Unit 2, East Garafraxa ON L9W 7J8

1.
Meeting Notice

 

This meeting will be held as a hybrid meeting, with Members of Council participating either in-person in the Council Chambers at the Township Administration Office or remotely.


Members of the public are invited to attend the meeting in-person or remotely by registering for the meeting. The Zoom registration link can be found on the Township website in the Council Calendar under the applicable date. 

2.
Opening of Meeting

 

3.
Approval of Agenda

 
  • Recommended Motion:

    BE IT RESOLVED THAT: The agenda be approved as circulated.

4.
Disclosure of Pecuniary Interest and General Nature Thereof

 

5.
Approval of Minutes

 

5.1
Special Council Meeting Minutes

This item has attachments. 
1.Post-Meeting Minutes - SCM_Jun18_2025 - English.pdf
  • Recommended Motion:

    BE IT RESOLVED THAT: Council do hereby adopt the minutes of the Special Council Meeting held on June 18, 2025, as circulated.

5.2
Regular Council Meeting Minutes

This item has attachments. 
1.Post-Meeting Minutes - Regular Council Meeting_Jun24_2025 - English.pdf
  • Recommended Motion:

    BE IT RESOLVED THAT: Council do hereby adopt the minutes of the Regular Council Meeting held on June 24, 2025, as circulated.

5.3
Business arising from Minutes

 

6.
Public Question Period

 

*Questions to be sent by email to the Clerk at [email protected] no later than Monday, July 21, 2025, at noon.


A maximum of 10 minutes will be set aside for Public Question Period, with each questioner limited to two minutes.

7.
Statutory Public Meeting(s) 4:00 p.m.

 

How to participate remotely at Public Meeting: Members of the public that are participating remotely and would like to make oral comments on the application(s), can indicate by either using the raise hand feature or chat feature indicating “I have comments”. Anyone providing comments will be transferred to a panelist in the meeting. Please note this will enable your video and audio features.


When providing comments, whether in-person or remote, please provide your first and last name and address. Please note your information and comments will become part of the public record and will be included in the minutes of the meeting.


Comments can be sent to the Township at [email protected].

  • Recommended Motion:

    BE IT RESOLVED THAT: Council do now hold a Statutory Public Meeting pursuant to the Planning Act, R.S.O. 1990, c. P.13, to consider the following application(s):

    Consent Applications B2-25, B3-25 and B4-25 and associated Zoning By-Law Amendment Z3-25 by applicant Ron Davidson, Land Use Planning Consultants Inc. on behalf of owners John, Andrea and Nathan Stirk for property location 351401 17th Line, Part Lots 6 and 7, Concession 18. 

8.
Delegation(s) / Presentation(s) / Petition(s)

 

A maximum of 10 minutes will be provided for each Delegation / Presentation.


Township Delegations / Presentations including staff, Consultants and/or Municipal business shall be limited to 20 minutes or as appropriate.

9.
Unfinished Business

 

10.
Notice of Motion(s)

 

11.
Staff / Consultant Report(s)

 

11.1
Planning Act Decision; Consent Application B1-25, 151371 12th Line

 

11.1.1
Fotenn Consultants, Township Planning Consultants Planning Report

This item has attachments. 
1.Planning Report Report (Woods) - July 16, 2025.pdf
  • Recommended Motion:

    BE IT RESOLVED THAT: That the Consultant Planning Report dated July 14 2025, Consent Application B1-25, 151371 12th Line, Part of Lot 6 & 7, Concession 13, be received; and

    That Consent Application B1-25 be approved, subject to conditions as contained in the staff memo dated July 16, 2025.

11.1.2
Consent Conditions Staff Memo

This item has attachments. 
1.Consent Conditions Memo B1-25 - July 16, 2025.pdf
  • Recommended Motion:

    BE IT RESOLVED THAT: the Consultant Planning Report dated July 14, 2025, and the corresponding Staff Memo dated July 16, 2025, be received; 

    And further that Consent Application B1-25 by applicant Everett Lusk, Van Harten Surveying on behalf of owners Edward and Anne Woods to sever approximately 41.2 ha (101.81 ac) from 151371 12th Line, Part of Lot 6 & 7, Concession 13, be approved subject to following conditions:

    1. Park Dedication in the amount of $1,500.00.
    2. Payment of any property taxes, as of the date of the issuance of the Certificate of Official, with respect to the property that is subject to the application.
    3. Conservation Authority Approval for the severed and retained parcels.
    4. Entrance Approval/Opinion for the severed parcel. 
    5. Minimum Distance Separation (MDS) assessment will be required to confirm compliance with MDS 1.
    6. County of Dufferin Building Department Septic System Approval/Lot Suitability required for the severed parcel.
    7. Reference Plan: Digital and Paper formats required for the severed and retained parcels. A copy of the draft plan shall be circulated to the Township for review prior to registration.
    8. Consent Agreement to be registered on title on the severed and retained parcels.
    9. Road widening required on the severed and retained parcels. Road widening(s) shall be conveyed to the appropriate road authority, in accordance with applicable road authority policies. If road widening has been obtained at an earlier date, condition(s) would not apply. Any unregistered road widenings to be deeded to the Township or appropriate road authority.
    10. An Encroachment Agreement shall be entered into with respect to the Hydro One Networks Inc. easement and any Hydro-owned structures located on the road widening lands to be conveyed to the Township.
    11. Certificate of Title to be supplied, showing no encumbrances on the land for road widening purposes.
    12. That all conditions be fulfilled, and Certificate of Official be issued within two years of the date of Notice of Decision was given, failing to do so will cause the application to be null and void.
    13. Any road widenings, easements, survey costs, legal costs and any other transactions pertaining to this application shall be borne by the applicant.

    REASON(S) FOR APPROVAL: The application is in conformity with Official Plan policies and represents good and orderly planning.

11.2
Purchasing Authority for Tandem Plow Truck

This item has attachments. 
1.Purchasing Authority for Tandem Plow Truck.pdf
  • Recommended Motion:

    BE IT RESOLVED THAT: Council approves staff to secure a funding source (finance or loan), for the purchasing of the new Tandem Plow Truck with an approximate cost of $433,000.

12.
County of Dufferin Business

 

13.
Local Boards and Committees

 

14.
General Business and Correspondence

 

14.1
Item(s) Extracted from the Information Items Package (if any)

 

14.2
Township of Amaranth

 

14.3
Town of Mono

 

14.4
Town of Caledon

 

14.5
Township of Centre Wellington

 

14.6
Illegal Land Use

 

14.7
Six Nations of the Grand River

 

14.8
Westside Secondary School

 

14.9
Notice of Large Event and Increased Traffic - Radha Soami Society Beas-Canada (RSSB) - July 26th and 27th

 

14.10
Ontario Provincial Police (O.P.P) Dufferin Detachment

 

14.11
Information and Privacy Commissioner of Ontario (IPC)

 

14.12
Office of the Ombudsman of Ontario

 

15.
New Business

 

Nothing at this time. 

16.
Closed Meeting

 
  • Recommended Motion:

    BE IT RESOLVED THAT: a Closed Meeting of Council be held pursuant to Section 239 of the Municipal Act, 2001, as amended, for the following reason(s): 

    16.1 Adoption of Closed Meeting Minutes

    16.2 Human Resource Matters/ Recruitment and Resignation
    Personal matters about an identifiable individual, including municipal or local board employees; and labour relations or employee negotiations.

    16.3 Unopened Road Allowance Marsville
    A proposed or pending acquisition or disposition of land by the municipality or local board.

17.
Rise and Report from Closed Meeting

 
  • Recommended Motion:

    BE IT RESOLVED THAT: Council do hereby resume regular business in open session. Staff instructed in accordance with Closed Meeting discussions. 

18.
By-Law(s)

 

Notice of the intention to pass the following:

18.1
Tariff of Fees for Planning Matters

This item has attachments. 
1.Draft Tariff-of-Fees-for-Planning-Matters - July 2025.pdf
  • Recommended Motion:

    BE IT RESOLVED THAT: Leave be given to introduce a by-law, being a by-law to prescribe a tariff of fees for planning matters and to repeal By-law 49-2023, and that it be given the necessary readings and be passed and numbered 28-2025. 

19.
Confirming By-Law

This item has attachments. 
1.19. - Draft By-Law - Confirming Regular Meeting - July 22, 2025.pdf
  • Recommended Motion:

    BE IT RESOLVED THAT: Leave be given to introduce a by-law, being a by-law to confirm the proceedings of the Council of the Corporation of the Township of East Garafraxa at its meeting held on July 22, 2025, and that it be given the necessary readings and be passed and numbered 29-2025.

20.
Adjournment

 
  • Recommended Motion:

    BE IT RESOLVED THAT: Council do now adjourn to meet again for the Regular Council Meeting on Tuesday, August 26, 2025 at 4:00 p.m., or at the call of the Chair.

No Item Selected