Township of East Garafraxa
Regular Council Meeting Agenda

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In-Person and Virtual (Hybrid)
065371 Dufferin County Road 3, Unit 2, East Garafraxa ON L9W 7J8

1.
Meeting Notice

 

This meeting will be held as a hybrid meeting, with Members of Council participating either in-person in the Council Chambers at the Township Administration Office or remotely.

Members of the public are invited to attend the meeting in-person or remotely by registering for the meeting. The Zoom registration link can be found on the Township website in the Council Calendar under the applicable date. 

2.
Opening of Meeting

 

3.
Approval of Agenda

 
  • Recommended Motion:

    BE IT RESOLVED THAT: The agenda be approved as circulated.

4.
Disclosure of Pecuniary Interest and General Nature Thereof

 

5.
Approval of Minutes

 

5.1
Council Meeting Minutes

This item has attachments. 
1.Post-Meeting Minutes - Regular Council Meeting_Apr08_2025 - English.pdf
  • Recommended Motion:

    BE IT RESOLVED THAT: Council do hereby adopt the minutes of the Regular Council Meeting held on April 8, 2025, as circulated.

5.2
Business arising from Minutes

 

6.
Public Question Period

 

*Questions to be sent by email to the Clerk at [email protected] no later than Monday, May 12, 2025, at noon.


A maximum of 10 minutes will be set aside for Public Question Period, with each questioner limited to two minutes.

7.
Delegation(s) / Presentation(s) / Petition(s)

 

A maximum of 10 minutes will be provided for each Delegation / Presentation.


Township Delegations / Presentations including staff, Consultants and/or Municipal business shall be limited to 20 minutes or as appropriate.

8.
Statutory Public Meeting(s) 4:00 p.m.

 

How to participate remotely at Public Meeting: Members of the public that are participating remotely and would like to make oral comments on the application(s), can indicate by either using the raise hand feature or chat feature indicating “I have comments”. Anyone providing comments will be transferred to a panelist in the meeting. Please note this will enable your video and audio features.

When providing comments, whether in-person or remote, please provide your first and last name and address. Please note your information and comments will become part of the public record and will be included in the minutes of the meeting.

Comments can be sent to the Township at [email protected].

  • Recommended Motion:

    BE IT RESOLVED THAT: Council do now hold a Statutory Public Meeting pursuant to the Planning Act, R.S.O. 1990, c. P.13, to consider the following application(s):

    Zoning By-Law Amendment Application Z2-25 and Official Plan Amendment Application OPA1-25 by applicant Ron Davidson, Land Use Planning Consultants Inc. on behalf of owner Greenwood Construction Company Limited c/o Sam Greenwood for property location 351122 17th Line, East Part Lot 2, RP 7R968 Part 1, Concession 17.

9.
Unfinished Business

 

10.
Notice of Motion(s)

 

11.
Staff / Consultant Report(s)

 

11.1
Canine Control Services, AgapiK9 Inc. Agreement Extension

This item has attachments. 
1.Canine Control Services - AgapiK9 Agreement Extension.pdf
2.Draft By-Law - AgapiK9 - Canine Control Services Agreement Extension - Amend By-Law 47-2022.pdf
3.47-2022 - Agreement AGAPIK9 for Canine Services.pdf
  • Recommended Motion:

    BE IT RESOLVED THAT: Council receive the Canine Control Services, AgapiK9 Agreement Extension report dated May 1, 2025;

    And further that Council pass the corresponding By-Law as presented in the report, to amend By-Law 47-2022, to extend the existing agreement, with minor amendments, for a period of three-years.

11.2
Budget Variance Report to March 31, 2025

This item has attachments. 
1.Update to March 31.pdf
2.Variance Report to March 31, 2025.pdf
  • Recommended Motion:

    BE IT RESOLVED THAT: the Treasurer’s March 31 Budget Variance Report be received.

12.
County of Dufferin Business

 

13.
Local Boards and Committees

 

14.
General Business and Correspondence

 

14.1
Item(s) Extracted from the Information Items Package (if any)

 

14.2
Marsville Municipal Water System

 

14.3
Town of Grand Valley

 

14.4
Township of Mulmur

 

14.5
Township of Amaranth

 

14.6
Township of Centre Wellington

 

14.7
County of Wellington

 

14.8
Orangeville Food Bank and Dufferin Food Share Grand Valley

 

14.9
Ministry of Municipal Affairs and Housing

 

14.10
Upper Grand District School Board

 

14.11
Dufferin Board of Trade

 

15.
New Business

 

15.1
Orton Community Association

 

15.2
Grand Valley Agricultural Society

 

15.2.1
2025 Grand Valley Fall Fair Sponsorship Program

This item has attachments. 
1.GVAS-Sponsorship-Program-2025.pdf
  • Motion for Consideration:

    BE IT RESOLVED THAT: Council support the Grand Valley Agricultural Society request for the 2025 Grand Valley Fall Fair in the amount of $250.00. 

16.
Closed Meeting

 
  • Recommended Motion:

    BE IT RESOLVED THAT: a Closed Meeting of Council be held pursuant to Section 239 of the Municipal Act, 2001, as amended, for the following reason(s): 

    16.1 Adoption of Closed Meeting Minutes

    16.2 Grand Valley and District Fire Board
    Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board.

    16.3 Human Resource Matters - Compensation Review and Recruitment Update
    Personal matters about an identifiable individual, including municipal or local board employees; and  labour relations or employee negotiations.

17.
Rise and Report from Closed Meeting

 
  • Recommended Motion:

    BE IT RESOLVED THAT: Council do hereby resume regular business in open session. Staff instructed in accordance with Closed Meeting discussions. 

18.
By-Law(s)

 

Notice of the intention to pass the following:

18.1
BetterHomes Dufferin Program (Local Improvements)

This item has attachments. 
1.Draft By-Law - Municipal LIC - BetterHomes Dufferin Program.pdf
  • Recommended Motion:

    BE IT RESOLVED THAT: Leave be given to introduce a by-law, being a by-law to authorize the undertaking of energy efficiency and climate resilience works on private residential property as local improvements under the BetterHomes Dufferin Program, and that it be given the necessary readings and be passed and numbered 20-2025. 

18.2
Canine Control Agreement (AgapiK9 Inc.)

This item has attachments. 
1.Draft By-Law - AgapiK9 - Canine Control Services Agreement Extension.pdf
  • Recommended Motion:

    BE IT RESOLVED THAT: Leave be given to introduce a by-law, being a By-Law to authorize the execution of an agreement between Agapik9 Inc. and the Corporation of the Township of East Garafraxa for the delivery of canine control services, and that it be given the necessary readings and be passed and numbered 21-2025. 

18.3
Sign By-Law Amendment (Conservation Authority Stewardship Signage)

This item has attachments. 
1.Draft By-Law Amendment to Sign By-Law 37-2012.pdf
  • Recommended Motion:

    BE IT RESOLVED THAT: Leave be given to introduce a by-law, being a By-Law to further amend By-Law 37-2012, as amended by By-Law 5-2020, prohibiting or regulating signs and any other advertising devices within the Township of East Garafraxa, and that it be given the necessary readings and be passed and numbered 22-2025.

19.
Confirming By-Law

This item has attachments. 
1.Draft By-Law Confirming Regular Meeting - May 13, 2025.pdf
  • Recommended Motion:

    BE IT RESOLVED THAT: Leave be given to introduce a by-law, being a by-law to confirm the proceedings of the Council of the Corporation of the Township of East Garafraxa at its meeting held on May 13, 2025, and that it be given the necessary readings and be passed and numbered 23-2025.

20.
Adjournment

 
  • Recommended Motion:

    BE IT RESOLVED THAT: Council do now adjourn to meet again for the Regular Council Meeting on Tuesday, June 10, 2025, at 2:00 p.m., or at the call of the Chair.

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